A VERY SIMPLE PROJECT PLANNING TEMPLATE

December 28, 2017

Planning gets fun when you have the right tools. Here is the most simple technique. Just pen, paper and a bit of attention. I use this to create action plans for my own projects. 

 

+ it takes an hour

+ saves me lots of hours later

+ keeps me on the path

+ keeps procrastination away 

 

Create your ultimate get-done task calendar in 5+ simple steps.

 

 

HOW IT IS DONE: 

 

0. Prepare paper & colour pens
1. Redraw or download & print the calendar template
2. Add dates
3. Mark the special day
4. Add major milestones
4.1. (optional) 10min Get Done List brainstorm
5. Fill the rest of the days in between

 

 

 

HOW TO MAKE THE ULTIMATE GET-DONE TASK CALENDAR?

___

 

 

 

0. Prepare paper & colour pens
 

You might prefer good-old-whatever-brand-regular-pen and make it all one colour.  But.. if you want to go PRO this time 2-3 colours are the best. Why? Easier to navigate when the calendar is filled. Choose one colour for dates, second for main task every day, third for extra notes.  

 

 

1. Redraw or download & print the calendar template

(Mon-Sun or Sun-Sat view, 5 or 6 rows)


Why 6 rows? Sometimes you just need 6. When 1st starts on Friday and there are 31 days on the month. Or if you just need more days to squeeze in.

 

 

 

2. Add dates


I prefer top right corner of each cell. Right better than left, because then I can start writing at the top left, like one part of the world does. But that’s you choice!

 

 

 

3. Mark the special day


a.k.a. deadline, due day... or whatever special thing or event you are planning for.

 

 

 

4. Add major milestones 


a.k.a. the big rocks. Whatever significant things you need to get done in order to make the special day successful. 

 

 

 

4.1. (optional) The short Get Done List brainstorm 


On a separate sheet note down the major milestones & add smaller rocks that will be done between the major milestones. You can download & print my template. Spend no more than 5-10 min for this. Mark priorities, add symbols. Whatever you need. Here's how it looks.

 

 

 

 

 

 

5. Fill the rest of the days

 

Add small rock tasks. Add notes and any other ideas. 

 

 

And you're done! Use the plan as a cheat-sheet to stay on the path and track the progress. I keep mine handy in my laptop sleeve and edit on the go.

 

 

 

 

 

 

As you can see, this is super simple. Download, forward, redraw, have fun, use & share if you like!

 

 

 

 

 

DOWNLOAD

PDF (all files)

 

 

 

 

 

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